For the Iraqi Geologists Syndicate

Definitions:

Law: Non-Governmental Consulting Offices Law No. 16 of 2000.
System: The internal regulations of the Consulting Office of the Iraqi Geologists Syndicate.
Syndicate: The Iraqi Geologists Syndicate.
Board: The Administrative Board of the Office.
Chairman: The Chairman of the Administrative Board of the Office.
Director: The Director of the Office.
Council: The Council of the Iraqi Geologists Syndicate.
Office: The Consulting Office of the Iraqi Geologists Syndicate.

Article 1:

First:
A. A geological consulting office shall be established within the Geologists Syndicate to provide multidisciplinary scientific and consulting services. Its work shall be consistent with the state’s policies.
B. The office shall be established in accordance with the controls and conditions specified in Law No. 16 of 2000 Concerning Non-Governmental Consulting Offices.
Second:
The office shall enjoy legal personality and administrative and financial independence to undertake all legal and financial actions to achieve its objectives stipulated in this bylaw and subsequent instructions.
It shall be represented before the judiciary and other departments and sectors by its chairman or an officially authorized representative.

Article 2:

The office shall be responsible for achieving the following:
First: Providing consultations, services, and scientific expertise in all geological specialties to government departments, the mixed and cooperative sectors, and the private sector.
Second: Proposing projects in geological specialties.
Third: Exchanging expertise in cooperation with similar consulting offices and relevant local, Arab, and foreign entities.
Fourth: The office has the right to provide consulting services outside Iraq or to partner with Arab and foreign consulting offices by contracting with individuals or consulting offices.
Fifth: Expand, when necessary, by opening additional branches for the office inside and outside Iraq.

Article 3:

First:
The office shall be managed by a board consisting of:
1. The board’s chairman – the head of the Iraqi Geologists Syndicate.
2. A maximum of seven members from the syndicate’s geologists with various specialties, appointed by the council.
Second:
1. A vice-chairman shall be elected from among the members.
2. An office director shall be appointed from among the members.
Third: The board shall meet at least once a month upon the invitation of its chairman or his authorized representative. A quorum shall be reached by the majority, and decisions shall be made by a majority vote of those present at the meeting. In the event of a tie, the side for which the chairman voted shall prevail, and the decision shall be final.

Article 4:

First: The board shall undertake the following tasks:
A. Proposing the office’s annual plan and budget and presenting them to the council for approval.
b. Determining the fees for the work and services provided by the office.
c. Granting the authority to sign contracts and disburse payments for work and services in accordance with prevailing accounting and legal regulations and instructions.
d. Contracting with geological and non-geological consultants and experts from inside and outside Iraq to work for the office on temporary contracts, according to work requirements.
e. Establishing instructions for the disbursement of wages, salaries, bonuses, incentives, and profits to office employees.
f. Granting bonuses to office employees, including members of the Authority or others.
g. Using the reserve capital for office expansion purposes and investing these funds to increase its resources.
h. Issuing, preparing, and regulating the implementation of internal instructions for the office.
i. Preparing annual reports and final accounts on the office’s work and submitting them to the Syndicate Council for approval.
j. Appointing and terminating the services of office employees.
Second: The Authority may delegate some of its powers to the Chairman of the Authority, his deputy, and the Office Director.

Article 5:

First: The President’s Duties:
He shall assume the general management of the office, chair the Authority’s sessions, monitor the implementation of its decisions, and sign its minutes. He may delegate some of his duties to any member of the Authority.
Second: The Vice-President’s Duties:
He shall deputize for the President in his absence.

Article 6:

The Office Director shall exercise the following duties:
First: Prepare the Office’s draft annual budget, its staffing, and its annual plan for various activities and events.
Second: Approve expenditures that do not exceed the powers delegated by the Authority, and any excess shall be subject to a decision by the Authority.
Third: Sign contracts and monitor their implementation.
Fourth: Supervise the attendance of Office staff and the smooth running of its work, grant regular leave to them, and sign and disburse payrolls for employees, experts, and consultants.
Fifth: Promote the Office and its capabilities to departments, agencies, and companies in the public, mixed, and private sectors, as well as to citizens, with the aim of creating job opportunities for them.
Sixth: Preparing lists of experts and specialists in all geological fields, and developing a system of wages, incentives, and fees for the work provided by the office.
Seventh: Approving the dispatch of office employees within Iraq and disbursing their allowances in accordance with the instructions issued by the Commission.
Eighth: Preparing a budget of the estimated costs of the work to be contracted and the estimated wages for such work.
Ninth: Preparing the annual report on the office’s activities and work, as well as the annual report and final accounts, and submitting them to the Commission for approval.
Tenth: Authorizing the powers to disburse and deposit in the office’s special account in accordance with the instructions issued by the Commission.
Eleventh: Implementing and monitoring the implementation of the Commission’s decisions.
Twelfth: Any other powers or activities assigned to it by the Commission.

Article 7:

First: The financial resources of the office shall consist of:
A. Revenues generated from the services, consulting work, studies, and advice provided by the office.
B. Interest accruing from capital investment.
Second: The reserve capital shall consist of:
A. 10% (ten percent) of the office’s annual net profit.
B. Donations and cash and in-kind grants.
Third: The office shall have an independent accounting unit and the right to open its own account in any of the approved banks inside or outside Iraq.
Fourth:
A. The following shall be deducted from the office’s net profit, as approved by the Board of Financial Control and approved by the Syndicate Council:
1. The equivalent of the losses carried forward from previous years.
2. 10% (ten percent) shall be allocated as a reserve.
B. The remaining net profit shall be distributed as follows:
1. 10% (ten percent) shall be allocated to the Syndicate’s budget.
2. 10% (ten percent) shall be allocated to Syndicate Council members.
3. 70% (seventy percent) shall be allocated to members of the Administrative Board and to the Office’s employees, distributed in accordance with instructions issued by the Authority.
4. 10% (ten percent) shall be allocated to develop and expand the Office’s work for cases approved by the Authority.

Article 8:

The Office shall prepare original contract templates approved for contracting with other parties.

Article 9:

In the event of the Office’s loss or inability to continue achieving the objectives for which it was established. The Authority shall prepare an economic evaluation and submit it to the Council for appropriate decision based on one of the two recommendations below:
First: Recommend to the Ministry of Planning and Development Cooperation to suspend the office’s operations for a period not exceeding three years, in accordance with the applicable regulations and instructions under the law.
Second: Recommend to the Ministry of Planning and Development Cooperation to dissolve the office if there is a valid justification. In such a case, its movable and immovable assets shall be transferred to the Syndicate in accordance with the law.